Governance and Compliance Policy
For All Meetings approved by the Executive Committee
- Membership of AMAI is freely available to all eligible firms.
- Agenda shall be prepared for each meeting and distributed to all members prior to each meeting.
- To the extent possible discussion at meetings will be limited to the agenda items and only deviation there from will be allowed with the approval of the Chairman (actual or acting) of the relevant group (Board, Committee, Sub-committee or Task Force).
- Minutes of each meeting will be taken which accurately will reflect what transpired and promptly distributed to all members.
- When creating a Task force or Subcommittee, AMAI will fully describe in the minutes its purpose, authority and relation to the parent Committee.
- Outside Counsel will be consulted on all antitrust questions relating to the group’s activities, whether or not Company Counsel is also consulted.
- All members will only take individual conclusions, each company will decide, based on its own criteria, judgment, on its policy.
At any meeting or social gathering incidental to such meeting, exchange of information regarding the following subjects will not be allowed.
- Discussion on a member company’s prices (present or future), pricing patterns or policies, price differentials, price changes, or other terms and conditions of sale (e.g. transportation rates or policies, discounts, allowances, mark-ups credit terms).
- A member company’s costs, production, markets, capacity, inventory or sales, or its plans regarding the design, production, distribution or marketing of specific products (including possible customers or sales territories). Such information should only be furnished as part of an approved statistical reporting project, conducted by the association or an independent body on behalf of the association.
- General market conditions and including industry pricing policies or patterns, price levels, price differentials, or similar matters.
- Bids or contracts for particular products, or bidding procedures.
- Territorial restrictions, allocations of customers, restrictions on types of products, or any other kind of market division.
- Matters relating to actual or potential customers or suppliers that might have the effect of excluding them from any market or of influencing the business conduct of any company towards such customers or suppliers, including the use of the Committee to bring market dissidents into line or to penalize non-participants in the group.